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Author: Chris Snell Date: 27/07/2009 10:30
Tracking staff movements such as attendance, absenteeism, late-arrivals and early leavers can be one of the more tedious management tasks. Whether you run a large organisation and employ thousands of people or a small concern with only a few employees you will know how important it is to keep track of your staff, particularly in cases where time & attendance is linked to payrolls.
I am sure that you could think of many ways in-which your HR Manager and supervisory staff’s time could be spent far more productively than on processing punch-in cards, spreadsheets and attendance forms? Unfortunately too many valuable business hours get spent checking and double checking data and trying to ascertain whether the information is honest or fraudulent.
In today’s competitive business environment managers and leaders are finding that they are increasingly required to develop new and better products and deliver superior levels of service so that their businesses may growth and thrive. In order to compete in a global business arena executives need to run a glitch-free operation in-which internal problems do not interfere with the external manifestation of an organisations offering. This can only happen when an efficient organisational climate has been achieved. One way of improving efficiencies is by employing a business automation strategy. Business process automation involves integrating applications and reducing labour to run a more cost effective and efficient operation. One of the easiest and quickest business areas to automate is employee time, attendance and payroll. It is also one of the most effective automation areas since efficiencies are often linked directly to staff behaviour.
By installing clocking stations and time & attendance software you could record employee movements, electronically eliminating laborious manual supervision and administration. The software uploads directly into payroll systems. It calculates the hours worked at different pay rates and has the ability to manage fixed and flexitime shifts. Time & attendance software is incredibly robust. It can be configured for single or multiple user networks and complex work rules such as individual and group shifts. Work patterns can also be set up reducing manual input.
Reporting is critical to improving business efficiencies and as such is an important feature of time & attendance software. Export facilities allow seamless integration with other payroll software products to facilitate accurate reporting. The simple and comprehensive reporting structure allows one to access data such as hours worked, missing clock reports and exception reports. Effortless reporting allows you to identify labour costs and increase profitability. Chances of fraud are also reduced when utilising an electronic time & attendance system. Any changes or corrections to reports are recorded and information integrity is protected by means of an audit trail.
A comprehensive time and attendance hardware and software solution will allow you to save time, improve labour relations and reduce fraud making it an excellent efficiency management tool.
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